Transfer Rulings

Transfer Rulings

Written By Admin on March 11, 2014 | Tuesday, March 11, 2014

(i) Transfers of officials when desired for their own convenience should not be discouraged if they can be made without injury to the rights of others. However, as a general rule, an official should not be transferred from one unit to another, either within the same Circle, or to another Circle unless he has completed probation period satisfactorily As it is not possible to accommodate an official borne on one gradation list into another gradation list without injury to the other members in that gradation list such transfers should not ordinarily be allowed except by way of mutual exchange. Transfers by way of mutual exchange, if in themselves inherently unobjectionable, should be allowed. But in order to safeguard the rights of employees borne in the gradation lists of both the offices, the official brought in should take the place, in the new gradation list; that would have been assigned to him had he been originally recruited in that unit or the place vacated by the official with whom he exchanges appointment, whichever is the lower.

(!l) When an official is transferred at 

his own request but without 

arranging for mutual exchange, he 

will rank junior in the gradation list 

of the new unit to all officials of that 

unit on the date on which the 

transfer order is issued,including 

also all persons who have been 

approved for appointment to that 

grades as on that date. 

(iii) lf the old and the new unit 

form parts of a wider unit for the 

purpose of promotion to a higher

cadre, the transferee (whether by 

mutual exchange or otherwise) will 

retain his original seniority in the 

gradation list of the wider unit. 

(iv) An official transferred from one 

unit to another will not have go any 

claim ie back to his old unit. A 

declaration to the effect that he 

accepts the seniority in the new 

Unit on transfer under Rule 38 and 

that. he will not have any claim to 

go back to the old unit, should be 

obtained before an official is 

transferred under this rule. Any 

special privilege to which an official 

may be entitled by virtue of his 

position in the gradation list of the 

unit from which he is transferred 

will, ordinarily, be forfeited on his 

transfer to a new gradation list.

(v) Rule 38 transfers may be 

permitted on the basis of declared 

vacancy r.e. direct recruit may be

transferred against direct 

recruitment vacancy and promotee 

against a promotion vacancy. Further 

OC candidate should be transferred 

against OC vacancy, SC candidate 

against SC vacancy and ST candidate 

against ST vacancy. 

(vi) Under Rule 38, inter-Circle and 

intra-Circle transfer from one 

distinct cadre to another viz. Post 

Offices to Circle Office, Regional 

Office, SBCO, Postal Assistant to 

Sorting Assistant etc. or vice versa is 

not allowed.

(vii) Only such officials who have put 

in minimum service of five years in 

the case of direct recruits in the 

cadre in question and three years in 

the case of surplus qualified officials 

wherever applicable would be 

eligible for transfer under Rule 38. 

Any relaxation in this regard should 

be matter of rarest exception. 

Transfer of officials who have not yet 

cleared the probation period should 

be permitted in deserving cases 

only.

(viii) Under the existing instructions, 

Heads of Circles i.e. CPMsG are fully 

empowered to permit such transfers 

with the approval of CPMG of the 

other Circle, where the transfer is 

sought. In such cases where the 

prescribed conditions are met the 

approval of the Directorate's would 

not be necessary.

(ix) As and when the applications 

are received for such transfers, it 

should be recorded in the register, 

which will serve as priority list to be 

operated as and when vacancy (ies) 

arise.

(x) Under Rule 38, an official will be 

allowed to seek transfer only twice 

during his entire service.